Bonne Vacances Travel Agency
Blerds & Bougie Cosplay Voyage — Vendor Packages & Sponsorship Guide
Contact: 816-786-1633 · info@bonnevacances.fun · bonnevacances.fun
Two-part experience: Pre-Cruise Expo (2 nights before sailing) + Onboard Vendor Alley (limited slots). Onboard vendors must also be booked passengers.
Table of Contents
Vendor Packages & Add-Ons
Sponsorship Tiers & Benefits
What You Get (Vendor Deliverables)
Booth Specs, Setup & Logistics
Payments, Deadlines & Policies
FAQ
Contact
Vendor Packages & Add-Ons
Pre-Cruise Expo (Hotel)
Open to locals + early arrivals
- Standard Table (6 ft) — $200/night or $350 for both nights
- Premium Booth — $350/night or $600 for both nights
- Food Vendor — $400/night or $700 for both nights
Onboard Vendor Alley
Exclusive & limited space
- Standard Table (6 ft) — $350
- Premium Booth — $500
- Food Vendor — $600
*Onboard vendors must be booked cruise passengers.
Combo Bundle (Best Value)
Pre-Cruise + Onboard
- Standard — $600
- Premium — $950
- Food Vendor — $1,200
Bundle applied when vendor books both.
Add-Ons
| Add-On | Price | Notes |
|---|---|---|
| Electricity | Per space; venue/ship availability dependent | |
| Wi-Fi | $25 Daily | Only if not complimentary by venue/ship |
| Extra Chair | $15 | Per chair |
| Extra Table | $50 | Limited availability; approval required |
Sponsorship Tiers & Benefits
Bronze — $750
- Logo on website & digital event guide
- Social media shout-outs (1 pre, 1 during, 1 post)
- Logo on vendor hall signage (pre-cruise)
Silver — $1,500
- All Bronze benefits
- Logo on banners at pre-cruise & onboard venues
- 2 complimentary event passes
Gold — $3,000
- All Silver benefits
- Named sponsor of Cosplay Contest or Gaming Tournament
- Vendor Spotlight feature (email blast + website)
- 4 complimentary event passes
Platinum — $5,000+
- All Gold benefits
- Naming Rights on a marquee event or day
- Logo on official merch (shirts/lanyards/swag bags)
- 6 complimentary event passes
Activation Add-Ons (Optional)
| Activation | Rate | What’s Included |
|---|---|---|
| Swag Bag Inserts | $250 | 1 item or flyer in all attendee bags (pre-cruise + onboard) |
| Email Feature | $300 | Dedicated feature block in vendor spotlight email |
| Stage Mention | $200 | MC shout-out during cosplay contest or major event |
| Photo Backdrop Logo | $400 | Logo placement on step-and-repeat wall |
What You Get (Vendor Deliverables)
Included with Standard Table
- One 6 ft table + 2 chairs
- 1 vendor badge (pre-cruise) or 1 onboard vendor wristband*
- Listing on event webpage + map
- Load-in assistance window
*Onboard wristbands authorize vending area access; cruise fare not included.
Included with Premium Booth
- Priority placement (corner/prime traffic)
- 6–8 ft frontage; space for small rack/banner
- 2 vendor badges/wristbands
- Spotlight mention on social (pre-event)
Booth Specs, Setup & Logistics
Table Size
6 ft x 30 in (approx.)
Ceiling Height
Hotel ballroom standard; ship lounge varies (no tall truss)
Power
Limited; pre-order via Add-Ons; bring surge protector/extension
Wi-Fi
Venue/ship dependent; optional add-on if not complimentary
Load-In (Pre-Cruise)
Hotel Name, Address — Window: HH:MM–HH:MM (T-2 & T-1)
Load-In (Onboard)
Ship lounge — Window: HH:MM–HH:MM on Day 1 (after muster)
Load-Out
Hotel: end of expo; Ship: final vending hour of designated day
Shipping/Receiving
Hotel may accept shipments (fees may apply). Ship does not accept advance freight. Bring inventory with you.
Insurance
Food vendors must provide COI; all vendors are responsible for personal property. Event is not liable for loss/damage.
Payments, Deadlines & Policies
Payments
- Deposit: 50% due at sign-up (non-refundable)
- Balance: due 90 days before sailing
- Invoice sent upon approval (card/ACH accepted)
Deadlines
- Application closes: [enter date]
- Final balances due: [enter date – 90 days pre-sailing]
- Artwork/logos for sponsors due: [enter date]
Policies
- Deposits non-refundable; full refunds only if organizer cancels
- All sales/taxes/licenses are vendor’s responsibility
- No open flames, weapons, or prohibited items; adhere to venue/ship rules
- Respect IP/copyright; counterfeit/bootleg goods are prohibited
By applying, vendor agrees to abide by venue/cruise policies and the event’s professional conduct guidelines.
FAQ
Do onboard vendors need to be cruise passengers?
Yes. Onboard vending is only available to guests booked on the cruise.
Are tables and chairs included?
Yes. Standard includes one 6 ft table + 2 chairs; Premium includes priority placement and space for a banner/rack.
Do I need a seller’s permit or to collect sales tax?
Vendors are responsible for obtaining any required permits and collecting/remitting applicable taxes.
Can I share a table?
Table sharing is permitted with prior approval; all businesses must be listed on the application.
What about food vendors?
Food vendors must provide a Certificate of Insurance and comply with venue/ship food handling policies.
Contact
Bonne Vacances Travel Agency
Phone: 816-786-1633 · Email: info@bonnevacances.fun
Web: bonnevacances.fun
Ready to join us? Apply Now or email us with questions.
Blerds & Bougie Cosplay Voyage — Vendor & Sponsor Application
Contact: 816-786-1633 · info@bonnevacances.fun · bonnevacances.fun · IG: @bonnevacancestravel
Two-part festival: Pre-Cruise Expo (2 nights before sailing) + Onboard Vendor Alley.
Onboard vendors must also be booked passengers. Deposits are non-refundable; balance due 90 days before sailing.
Vendor Payment Terms & Policies
Payments
- Deposit: 50% due at sign-up (non-refundable)
- Balance: due 90 days before sailing
- Invoices sent via email after application approval
Refunds
- Deposits are non-refundable
- Full refunds only if event is canceled by organizer
Requirements
- Business license/permit (food vendors: COI required)
- Adherence to venue/cruise rules & professional conduct
- Onboard vending: must be a booked passenger
- Merch must respect IP/copyright laws
Logistics
- Vendor check-in & setup times provided pre-event
- Space, power, Wi-Fi subject to venue availability
Questions? Contact Bonne Vacances Travel Agency · 816-786-1633 ·
info@bonnevacances.fun ·
bonnevacances.fun